The traditional office is no longer a part of the modern workplace; it was gone for good merely a few years ago! Rapid technological development has coincided with our increasing dependency on it, and this is no coincidence. This reliance has given way to a completely new way of working. We all know that technology will continue to change and evolve in ways that most of us cannot conceive, but are you sure you're always utilising it to its fullest capacity to benefit from this evolution?
Any company in the world is free to spend money on the newest and best technical innovations, but some aspects of corporate operations must always stay the same, no matter what. In the present day, communication is arguably one of the most crucial factors because an effective communication system is essential to the survival of any firm. The high standards of your clients must always be met by both your internal and general communication methods.
Our reliance on technology has led to a plethora of businesses claiming to provide the greatest communication tool available. Now let's take a closer look at some of the ways that we communicate in the present business world and get a glimpse of what business communications might look like in the future.
Communication – The traditional way
Email has steadily risen to the top of the list of essential business communication tools. Because it has been doing this since the 1970s, we can say that it is more than tried and tested. From its invention, it has successfully connected businesses and people around the world while also connecting the office. Rarely does technology have such a long shelf life. Email is a marvel, which is why it has had a prestigious position as possibly the best commercial communication method ever. Even though instant messaging, simple video conferencing, and other technological marvels are commonplace today, in the 1970s, communication methods were still developing, making it revolutionary to be able to send an important message or document across an entire office while also sending the same message halfway around the globe, with both recipients receiving it at the same time. But now, rather than asking, "Wow, how good is email?," the question is, "Is email good enough?
Although it wasn't always the case, nowadays the majority of the daily emails we receive just don't offer enough value. In the contemporary workplace, they frequently be ineffective, time-consuming, and a distraction. There is no place in business for scrolling through many pages of spam in search of the crucial ones.
One drawback of email is how boring it can get; it could take hours of back-and-forth messaging before you get to your point. Time squandered in the office today, regardless of the reason, is undesirable, as we have stated.
The phone
Since the invention of the phone, little has changed, and its significance in the office is unchanged. Nothing compares to speaking with your clients and using your tone of voice and careful word choice, as you are already aware. These approaches will always be received much more favourably than an email. Undoubtedly, modern communications (like Zoom and Microsoft Teams) provide top-notch alternatives for planned business conversations, but for an unplanned meeting that is extremely vital and urgent, the phone is not only the first but also by far the greatest option.
Don't fully eliminate phones from your company's operations either; that would be going too far. Modern alternatives cannot be disregarded outright, leaving just one option—a cross between the two.
It's time to move on because landline technology is obsolete in compared to contemporary alternatives and can no longer significantly increase business productivity. There are no exceptions; in order to run a successful modern business, you must always be reachable. Since everything is instantaneous and there is always someone else offering the same product or service with the claim to be cheaper or of higher quality, customers are no longer the reliable, dependable group they once were. Instead, they are considerably more fickle than they used to be. Can you blame people for doing their research? Simply put, if your clients can't get in touch with you, they'll go somewhere. There is no worse way to begin your connection when a new potential client tries to contact you but is unsuccessful. If you are not always reachable on the phone for any reason, the chain connecting you, your suppliers, and your clients may break, which could lead to the failure of your firm.
Meetings
Meetings themselves have altered. As we all know, the boss used to herd everyone into a room, squeeze them around a desk and whiteboard, and have someone take minutes. This was typically a time-consuming and repetitive process. This kind of gatherings have always been problematic, which is presumably why they tend to occur only in problematic situations or when there is a specific reason for them. Finding a day and time that works for their vast staff might be tough for many firms these days, but with the appropriate technology in place, businesses can embrace a new solution that eliminates the time and effort needed to plan meetings.
In the article that follows, we'll examine a few of the numerous contemporary communication techniques currently available and examine how, when used properly, they can revolutionise your organization's communication capabilities and lead you to a much more prosperous future with strategically positioned technology at the core of your commercial success.
Your Reliable Communications Partner
We are a reputable, qualified group of experts. Our local professionals will do everything possible to surpass project targets because they are aware of what your company needs to prosper. We foresee issues that others would only respond to. Our track record of successful projects enables us to anticipate problems, come up with solutions, and help you adopt contemporary telephony. Contact us right now to learn how we can assist you in overcoming your business difficulties through the efficient application of the appropriate technologies.